Why are we providing this information?

This Privacy Policy details how we comply with the requirements of the Privacy Act 1998 (Cth) and the 13 Australian Privacy Principles (“APPs””).

This policy is intended to ensure that individuals with whom we interact, including visitors to our website, clients, potential clients, personnel of service providers or other suppliers and others who interact with us whether via our website or by corresponding with us by other means (e.g. by emailing or phoning us) are aware of the categories of personal data about them that AirTree Ventures Pty Ltd (ABN 25 169 127 020) and its subsidiaries and affiliates (“we”, “us” or “our”) may collect, how we collect it, what we use it for and with whom we share it.

“Personal data” means information or an opinion, whether true or not and whether recorded in a material form or not, about an individual who is identified or reasonably identifiable.

What type of personal information do we collect?
In the course of providing our products and services we may collect and hold information that is reasonably necessary for the performance of our functions and activities.

This information may include, but is not necessarily limited to;

• ‍Identity data: including names, date of birth, address, photographic identification, marital status, pronouns and titles;‍
• Contact data: including telephone number, address and email; ‍
• Financial information: including bank account and payment card details;‍
• Background Verification data: including your government-issued identification details (such as your TFN or passport information) and any data required forAML/CTF purposes; ‍
• Technical and Usage Data: including information about when you access any of our websites, login data, browser session and approximate geo-location data, statistics on page views and sessions, device and network information, acquisition sources, search queries and/or browsing behaviour, access and use of our website (including through the use of Internet cookies or analytics), and communications with our website;
• ‍Interaction data: including information you provide to us when you participate in any interactive features, including surveys, contests, promotions, activities or events.  ‍
• Marketing and Communications data: including your preferences in receiving marketing from us and our third parties and your communication preferences; and‍
• Professional data: including where you are a worker of ours or applying for a role with us, your professional history such as your previous positions and professional experience.  

Sensitive Information
We may collect Sensitive Information about you, with your consent. Sensitive information is a subset of personal information that is given a higher level of protection under the Australian Privacy Principles.

Sensitive information means information relating to your racial or ethnic origin, health, political opinions, religion, trade union or other professional associates or memberships, philosophical beliefs, sexual orientation or practices, criminal records, health information or biometric information. The types of sensitive information we collect include:

• biometric information; and
• information relating to your racial or ethnic origin, such as nationality and country of birth.

Provided that you consent, your sensitive information may only be used and disclosed for purposes you have consented to or which are directly related to the primary purpose for which the sensitive information was collected, including (but not restricted to):

• For the purpose of us maintaining a comprehensive company file;
• For the purpose of data compilation or analysis for internal purposes; and
• In an anonymised format for the purpose of data compilation or analysis to share with third parties.

We may also collect, hold, use and disclose sensitive information to contact emergency services, or to speak with your family, partner or support person where we reasonably believe there is a serious risk to the life, health or safety of you or another person and it is impracticable for us to obtain your consent and if otherwise required or authorised by law.

How we collect and hold your personal information
This is dependent upon whose information we are collecting. If it is reasonable and practical to do so, we collect personal information directly from you.
Where possible we standardise the collection of personal information by using specifically designed forms (e.g. our application form). However, given the nature of our operations we often also receive personal information by email, through our website, online forms, letters, notes, in face-to-face meetings and through financial transactions.

We may also collect personal information from third parties or independent sources (including from publicly available sources such as LinkedIn, X (fka Twitter), email etc.), however, we will only do so where it is not reasonable and practical to collect the information from you directly.
We may use cookies on our website from time to time. These cookies collect information about how you use our website and other technical data (such as your IP address, browser type and version, time zone settings and location), and allow third parties, such as Facebook, to cause our advertisements to appear on your social media and online feeds as part of our retargeting campaigns. If and when you choose to provide our website with personal information, this information may be linked to the data stored in the cookie.

• We hold your personal information: In a variety of formats including on databases, in hard copy files and on computer devices, including computers;
• Only for as long as is reasonably necessary for the purpose for which it was collected or to comply with any application legal reporting or document retention requirements; and
• Using industry standard security methods and best practices to protect your personal information from unauthorised access, modification or disclosure and from misuse, interference and loss.
• Where practicable we will give you the option of not identifying yourself or using a pseudonym in your dealings with us.

How we use your personal information
We only use personal information that is reasonably necessary for one or more of our functions or activities (the primary purpose) or for related secondary purpose that would be reasonably expected by you, or to which you have consented.

Our uses of personal information include, but are not limited to:

• Providing you with one of more of our financial products or services or products including to assess your application for a financial product or service;
• Fulfilling our legal and regulatory obligations;
• Performing our related administration and organisational functions and tasks;

When we disclose your personal information.